First aid requirements for accident recording

Ensuring workplace safety: Understanding first aid requirements for accident recording

Accidents can happen anytime, anywhere, and in any workplace. While prevention is crucial, it's equally important to be prepared to respond effectively when accidents occur. One fundamental aspect of this preparedness is understanding the requirements for recording accidents, especially concerning first aid incidents. In this blog, Rose will delve into the significance of proper accident recording, relevant legislation, and best practices to ensure workplace safety.

Key facts and statistics

  • According to the Health and Safety Executive (HSE), in 2019/20, there were approximately 693,000 non-fatal injuries at work in Great Britain. Of these, around 111,000 injuries required more than seven days of absence from work.
  • Proper recording of accidents, including first aid incidents, is essential for accurately assessing risks, identifying trends, and implementing preventive measures.

Key definitions

  • First aid incident - Any sudden injury or illness that requires immediate medical attention and is typically addressed by trained first aiders or designated personnel.
  • Accident recording - The systematic documentation of workplace incidents, including details such as date, time, location, nature of the incident, and actions taken.

Relevant legislation and regulations

  • The Health and Safety at Work etc. Act 1974 (HSWA) places a legal duty on employers to ensure the health, safety, and welfare of their employees.
  • The Management of Health and Safety at Work Regulations 1999 require employers to assess and manage risks, including the provision of adequate first aid facilities and arrangements.
  • The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) mandates the reporting of certain workplace incidents, including those resulting in specified injuries or fatalities.

Compliance with relevant legislation, such as the HSWA and RIDDOR, is paramount for employers. Failure to comply with these regulations not only puts employees at risk but can also result in legal consequences and reputational damage for the organisation.

Best practices

Accurate accident recording serves as a cornerstone of effective health and safety management in the workplace. By documenting incidents, organisations can identify potential hazards, implement preventive measures, and ultimately reduce the risk of future accidents. Here are some of the best practices in accident recording:

  • Training - Ensure that designated first aiders receive adequate training in first aid procedures, including accident recording.
  • Documentation - Maintain a comprehensive accident book or electronic record to document all workplace incidents, including first aid interventions.
  • Review and analysis - Regularly review accident records to identify trends, hazards, and areas for improvement.
  • Communication - Encourage open communication among employees regarding safety concerns and incidents, fostering a proactive safety culture.

Proper training of first aiders and personnel responsible for accident recording is essential to ensure timely and accurate documentation of incidents. Additionally, maintaining clear communication channels and fostering a culture of safety can further enhance accident recording practices.


  • Conduct regular audits of first aid provisions and accident recording procedures to ensure compliance and effectiveness.
  • Provide ongoing training and support for employees involved in accident recording and first aid provision.
  • Encourage reporting and investigation of near misses to identify potential hazards before they escalate into accidents.


Accurate accident recording, particularly concerning first aid incidents, is a vital aspect of workplace safety management. By adhering to relevant legislation, implementing best practices, and fostering a culture of safety, organisations can effectively mitigate risks and ensure the well-being of their employees. Remember, when it comes to workplace safety, proactive measures and thorough accident recording can make all the difference.

Ensure your organisation is compliant with first aid requirements and accident recording practices. Click here to learn more about our comprehensive training courses and support services. Together, let's create safer workplaces for everyone.

Disclaimer: This blog is for informational purposes only and should not be considered medical advice. Always seek professional medical assistance in emergency situations.

About the author

Rose Mabiza

Rose has dedicated over 15 years to improving health and social care quality through practice, targeted education and training. Her extensive experience includes working with older adults, individuals with mental health conditions, and people with autism and learning disabilities.

First aid requirements for accident recording - ComplyPlus™ - The Mandatory Training Group UK -

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