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The Mandatory Training Group is the leading UK provider of accredited statutory and mandatory training courses for all sectors, including health and social care, education, local government, private and charity sectors.
Records are in every organisation. From purchasing receipts to tax documents to communications, they need to be identified and appropriately managed. The method of records management that a company uses should be tailored to fit the needs of the organisation. There are, however, some basic concepts in most records management systems. Every organisation is responsible for maintaining records. The ability to create, organise, and maintain records and archives is essential to success. Correct records keeping will not only offer liability protection; it will also increase efficiency and productivity. To put it in simple terms, maintaining records and archives will improve the bottom line.
With our online Archiving and Records Management training courses, learners will know how to classify records, define and maintain different systems, and develop a keen understanding of the importance of records management.
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Online Archiving and Records Management Training Courses - Archiving and Records Management E-Learning Courses with Certificates - CPDUK Accredited.
Here at The Mandatory Training Group, we receive many enquiries from all sector providers about the Archiving and Records Management Training. We have listed some of these frequently asked questions and provide answers.
An archiving is an accumulation of historical records – in any media – or the physical facility in a specific location. Archives contain primary source documents that have accumulated throughout an individual or organisation's lifetime and keep to show the function of that person or organisation.
An archive is a collection of data moved to a repository for backup, to keep separate for compliance reasons or for moving off primary storage media. It can include a simple list of files or files organised under a directory or catalogue structure (depending on how a particular program supports archiving).
Archiving protects older data that is no longer necessary for the everyday operations of an organisation. Data archiving also reduces primary storage required and allows an organisation to maintain data that may be essential for regulatory or other requirements.
Records management, also known as records and information management, is an organisational function devoted to the management of information in an organisation throughout its life cycle, from the time of creation or inscription to its eventual disposition.
Records management refers to a set of activities required for systematically controlling the creation, distribution, use, maintenance, and disposition of recorded information maintained as evidence of business activities and transactions.
Types of records:
Archiving is the process of moving files that are no longer actively used to a separate storage device for long-term retention. Archives should be indexed and searchable so that data be located quickly and retrieved. As part of the lifecycle of information, archiving is a critical final stage.
An archive is the storehouse of the permanently valuable records of an organisation. Documents in a records centre may be either temporary records (those waiting for their destruction date) or permanent (those waiting for transfer to archives.)
The principles of records and archives management are:
Document archiving is securely storing information (both digital and paper format) that you no longer use regularly. It's necessary because it: stops you losing data and ensures only the right people can access the correct documents.
Key skills for archiving and records managers are:
The essential aspects in archiving and records management are preserving documents in original condition. Preparing indexes and creating accurate systems of retrieval of documents. Documents of archives are most reliable as they are official records.
The most important objectives of an archiving and records management are:
An archiving and records management process consists of identifying records, classifying documents, and storing files, as well as coordinating internal and external access. It also incorporates policies and practices on how to create and approve records, as well as the enforcement of those policies and practices.
When it comes to archiving and recording your documents, there are three leading storage solutions to consider: traditional storage, digital storage, and scan on-demand storage.
A training course focuses on using records management and archiving as a tool for supporting an organisation's business processes. Upon completion of these courses, participants will have the knowledge and skills necessary to perform their records management and archiving duties more efficiently and effectively.
Archiving and records management training courses ensure that institutional records of vital historical, fiscal, and legal value are identified and preserved. And that non-essential files are discarded on time according to established guidelines and identified legislation.
To become a records manager, you need a bachelor's degree in library science, computer science, business administration, or a related field. Many employers also prefer candidates with a master's degree in business administration or records management.
Records lifecycle in records management refers to the following stages of records "life span": from its creation to its preservation (in an archive) or disposal. While various models of the records lifecycle exist, they all feature creation or receipt, use, and disposition.
The purpose of records management is part of an organisation's broader function of governance, risk management, and compliance and is primarily concerned with managing the evidence of an organisation's activities as well as the reduction or mitigation of risk associated with it.
On successful completion of the Online Archiving and Records Management Training Courses will be able to download, save and/or print a quality assured continuing professional development (CPD) certificate. Our CPD certificates are recognised internationally and can be used to provide evidence for compliance and audit.
The CPD Certification Service (CPDUK) accredits all of our statutory and mandatory training courses as conforming to universally accepted Continuous Professional Development (CPD) guidelines.
The Mandatory Training Group is the leading UK provider of accredited statutory and mandatory training courses for all sectors, including health, safety and wellbeing, social care, education, local government, and many more.