Statutory & Mandatory Training for Schools & Colleges - Online CPD Courses for Schools and FE Colleges - The Mandatory Training Group UK -

Statutory and mandatory training for schools and colleges - We offer a wide range of accredited online training courses for primary and secondary schools and further education colleges, including safeguarding, health and safety, first aid, equality and diversity, manual handling and data protection.

Statutory & Mandatory Training for Schools & Colleges

TRAINING FOR SCHOOLS, including: 

• Paediatric Moving and Handling
• Paediatric First Aid/BLS
• Anaphylaxis
• Safeguarding/Child Protection.

We now provide tailored mandatory training webinars, face to face and online training for staff working in an educational setting, including special needs schools. We understand that the ongoing pandemic presents huge challenges to teachers and other educational staff. We want to help relieve some of that pressure and facilitate your staff’s mandatory learning and compliance during this challenging time.

We can provide tailored training courses on a full range of subjects for your staff. Delivered by expert trainers, your care staff will enjoy a meaningful, fully interactive learning experience that meets agreed learning outcomes.

Depending on your requirements, these sessions can also complement purpose-made videos and competency assessments. Example of training we can provide:

• Basic life support/first aid (adult and paediatric)
• Paediatric moving and handling: this can be tailored to special educational needs and disability settings
• Recognition and early management of anaphylaxis
• Autism Awareness
• Safeguarding/child protection for all levels of staff
• Diabetes Awareness
• Epilepsy awareness and rescue medications
• Health and Safety
• Infection prevention and control
• Stress debriefing/management and more

Please note this list is not exhaustive: our aim is always to discuss your learning needs and create a bespoke package for your staff. We also have many eLearning courses to support your staff’s learning.

Paediatric Moving and Handling

We are now offering virtual, and face-to-face training sessions for staff working in special education needs settings.

The overall aims of the sessions are for staff to:

• Understand the principles of safe handling and your legal role in risk assessment.
• Understand the link between moving and handling, infection control and tissue viability.
• Be aware of the range of equipment available to support children and young people’s safe moving and handling.
• Demonstrate a proficient skill level in the key selection of moving and handling techniques.
• Know who and where to go for further information/support on moving and handling issues.

All sessions can be tailored to your exact needs. Or complete and send the form below, and our team will get back to you as soon as possible. Please tick the box and include your contact number if you want a callback.

• Download our list of mandatory training
• Use our template to record staff training
• Get further support with meeting training requirements.

Commitment to developing high-quality content

Our content development team is led by Dr Richard Dune, who has over 20 years of experience in health and social care workforce development and governance. All our courses are externally peer-reviewed, accredited and mapped to the relevant legislation and regulatory guidance.

Mandatory training for school staff

Be clear on the areas your staff need training in and how often to update their training. Use our template to keep track of any training that staff members complete and when they need to renew it.

Download our list of mandatory training

KeyDoc: Mandatory training for school staff. There's no central list of mandatory training. Use our document to help you understand what training is required. However, it's not intended to be exhaustive. Check with your local authority (LA) or academy trust to see if it sets its requirements.

Sometimes, it'll be up to you to decide which specific staff members need training, how in-depth it should be, and how often it should be refreshed. Your LA or trust should help you decide what's appropriate.

Online Statutory and Mandatory Training

Statutory and Mandatory Training is compulsory training dictated either by legislation or determined essential by the Education Authority. Completing this training ensures that staff are equipped with the knowledge needed to promote safe working environments and provide efficient delivery of our services.

On this page

Statutory and Mandatory Training
Supplementary Documents
Job/Grade Specific Training.

Statutory and Mandatory Training

All staff are required to complete the following core training programmes:

• Basic Fire Safety Awareness Training
• Basic Health and Safety Awareness
• Child Protection and Safeguarding Training
• Customer Service Charter Training
• Data Protection Training
• Introduction to Equality.

Basic Fire Safety Awareness Training

Under the Fire Safety Regulations (Northern Ireland) 2010, Education Authority must ensure that all staff receive appropriate Basic Fire Safety Awareness training. Staff are therefore required to read and understand the attached training document.

Basic Fire Safety Training

Frequency Staff are required to complete this training annually.
Contact Details Should you have any queries or comments about this training, please contact EA Fire Safety Specialists via email: EAEnvironmentalCompliance@eani.org.uk
This training should take approximately 45 minutes to complete.

Please note that to register as having completed this training, you must fill out and submit the below form.

Confirmation of Training Completion - Fire Safety Awareness.

Please retain a record of the date you completed your training and inform your Line Manager / Principal.

Basic Health and Safety Awareness

Education Authority must provide Health and Safety training under the Health and Safety at Work (Northern Ireland) Order 1978. Employees also have duties under this legislation to exercise personal care and attention for the safety of themselves and others and to cooperate with EA in completing this training. All staff are therefore required to read and understand the Health and Safety Handbook below. Please note that to register as having completed this training, you must fill out and submit the 'Confirmation of Training Completion - Basic Health & Safety form located below.

Basic Health and Safety Awareness Training

This training should take approximately 90 minutes to complete.

Basic Health and Safety Awareness Training
Supplementary Documents & Links EA Website - Health & Safety
Frequency Staff are required to complete this training every 3 years.

Child Protection and Safeguarding Training

As EA staff, we should be aware of our responsibility to respond promptly to any safeguarding concerns of children and young people. As an EA staff member, you are required to complete our Level 1 Child Protection and Safeguarding Training. To do this, please watch the two videos below and read the associated policy.

Teachers in a school setting can complete this training but do not need to as you will already undertake whole school child protection training in-house.

Raising Awareness of Safeguarding & Child Protection Video
EA Child Protection & Safeguarding Policy and Procedure Video
EA Child Protection & Safeguarding - Policy and Procedures

This training should take approximately 50 minutes to complete.

Supplementary Documents & Links Please refer to the following quick reference guide on safeguarding and child protection which guides you through what you should and should not do should you have any concerns.

Frequency Staff are required to complete this training every 3 years.

Customer Service Charter Training

EA will always strive for excellent customer service. As such, all staff are required to complete this short training session to understand the customer charter and the principles better and promises that we will hold ourselves accountable. To complete the training, watch the video below and complete the MS Form below. Frequency Staff are required to complete this training every 3 years.

Data Protection Training

Data Protection Training is mandatory for all staff. Under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, the Education Authority (EA) is required to ensure that all EA corporate staff receive appropriate data protection training (and refresher training at appropriate intervals).

What do I need to do?

You must select the appropriate training module relevant to you from the tabs below. If you are unsure which training module to complete, please contact the Information Governance Unit at infogov@eani.org.uk or 028 8241 1300.

School Staff

EA Staff

The EA's Data Protection Policy can be found here. The EA’s existing data protection policies and procedures are available for staff with access to the EA intranet. If you have any queries, please contact the Information Governance Team by email at infogov@eani.org.uk or by calling 028 8241 1300.

Frequency Staff are required to complete this training every 2 years.

Introduction to Equality

Introduction to Equality training covers the EA statutory equality duty to ensure ‘equality of opportunity’ under Section 75 of the NI Act 1998. The aim of this training is to provide an overview of the equality duty, an introduction to some of the important equality documents and a broader understanding of the work of the Equality and Diversity unit.

This training should take approximately 20 minutes to complete.

Supplementary Documents & Links Visit the EA Website - Equality for more information.
Frequency Staff are required to complete this training every 5 years.

Cyber Security Training

All staff who use or intend to use the organisation's ICT resources must also complete the following training: Cyber Security Training.

Cyber Security

There is so much cyber security advice available these days many people find it hard to know where to start. Some organisations struggle to explain why cyber security is something that all staff should care about.

For these reasons, the National Cyber Security Centre has produced an e-learning training package: 'Staying Safe Online: Top Tips for Staff'. It’s easy to use and takes less than 30 minutes to complete. The training introduces why cyber security is important and how attacks happen and then covers four key areas:

• Defending yourself against phishing
• Using strong passwords
• Securing your devices
• Reporting incidents ('if in doubt, call it out').

Cyber Security Training

Frequency Staff are required to complete this training annually.
Duration This training should take approximately 30 minutes to complete.
Please note that to register as having completed this training, you must fill out and submit the below form.

• Cyber Security.

elearning: online courses

Safeguarding and child protection online training

Our online training courses are expertly designed to support you in learning about all aspects of child protection and safeguarding.

Child protection for school governors and academy trustees

Understand your safeguarding responsibilities and your role in creating a safer culture for your school's children and young people. Our 3-hour CPD-certified course covers safeguarding and child protection policies, procedures, principles and practices.

Child protection in schools

For anyone working in schools or colleges, our CPD-certified 3-hour courses for primary and secondary schools will help you develop or refresh your awareness and understanding of child protection to help keep the children and young people you work with safe.

Child protection in sport and physical activity training

Understand your role and responsibilities in protecting children and young people from abuse or harm in your sport or physical activity setting with our 3-hour CPD-certified elearning course.

Safer sports events

Take our online safeguarding and child protection elearning course to help you plan and deliver enjoyable and safe sports events for children and young people. Cost: £25

Child protection online training packages for schools

We offer cost-effective online training packages for schools in the UK. Covering topics to help increase your confidence in recognising abuse, online safety, safeguarding children with SEND and responding to sexualised behaviour. Cost: £95

Child protection training for tutors

Understand your role and responsibilities as a tutor in protecting children and young people from abuse or harm with our 3-hour CPD-certified course. Cost £25

Delivering the Coping with Crying programme

Our CPD-certified online training for health visitors, midwives and children’s centre staff managing and delivering Coping with Crying to parents. Cost: £35

Harmful sexual behaviour in schools

Increase your confidence in recognising and responding to harmful, problematic or inappropriate sexual behaviour displayed by children and young people in your primary or secondary school with our 2-hour CPD-certified course. Cost: £35

Introduction to safeguarding and child protection

Increase your confidence in identifying and responding to possible signs of child abuse and neglect with our 3-hour CPD-certified online course. Cost: £30

Mental health and well-being safeguarding in education training
Learn when mental health issues become safeguarding concerns, and how to recognise this and support the children and young people you work with.

Online community management training

Developed with experts at Childline, our 3-hour CPD-certified interactive course will give you the guidance you need to set up or manage an online community and ensure your virtual environment for children and young people is safe.

Online safety

Developed by the NSPCC in association with CEOP, the child protection unit of the National Crime Agency, our 4-hour CPD-certified interactive course will help you to understand how children use the internet and how to respond to risks they may face online. Cost: £30

Protecting children in entertainment

Our 1-hour CPD-certified online course for chaperones on how to protect children during rehearsals and productions. Cost: £25

Safeguarding 16 to 25 year olds

Developed by the NSPCC in association with the Ann Craft Trust, our 3-hour CPD-certified online course will help you better understand your role in safeguarding young people or adults at risk from abuse, neglect or harm. Cost: £35

Safeguarding awareness training for workers who enter people's homes

A safeguarding awareness course helping workers who enter people’s homes recognise the signs of possible abuse and neglect. Cost: £19

Safeguarding children with SEND

Our CPD-certified 3-hour online course will help you identify better concerns when safeguarding children with special educational needs and disabilities (SEND) and additional needs. Cost: £25

Safeguarding training for bus and taxi drivers

A CPD-certified short online training course providing safeguarding guidance for bus and taxi drivers who come into contact with children during their job or managers who employ drivers to transport children and young people. Cost: £9.50

Safeguarding training for charity trustees

Our 3-hour online course will help trustees to carry out their safeguarding duties in protecting beneficiaries, staff, volunteers, visitors and any organisations they may fund. Cost: £25

Safeguarding training package for voluntary groups

An online training package for anyone who works in the charity, voluntary or community sector. Covers topics to help increase your confidence in recognising abuse and neglect, online safety, safer recruitment and managing online communities. Cost: £95

Safer recruitment

For anyone responsible for selecting and recruiting candidates for posts that come into contact with children in a non-educational setting, our 4-hour CPD-certified course will teach you how to safely recruit the right staff and volunteers to work with young people. Cost: £35

Safer recruitment in education

Our 4-hour CPD-certified online course is for anyone responsible for recruiting, shortlisting and vetting the right people to work with children in schools or colleges. Cost: £35

Sharing nudes and semi-nude training

Our 3-hour CPD-certified online course would support you in responding appropriately to incidents of sharing nudes or semi-nudes. Cost: £25

Talk Relationships: delivering sex and relationships education training

Our CPD-certified 3-hour online training course supports secondary school teachers in delivering inclusive sex and relationships education. Cost: Free for a limited time.

Introductory courses

• Introductory courses for anyone working with children
• Introduction to child protection and safeguarding
• Child protection training for tutors
• Keeping children and young people safe online
• Mental health and well-being safeguarding in education training
• Online community management training
• Protecting children in entertainment
• Safeguarding awareness training for workers who enter people's homes
• Safeguarding d/Deaf and disabled children
• Safeguarding for bus and taxi drivers
• Safeguarding young adults.

Schools

Schools and education safeguarding and child protection training courses

Online training packages for schools

Online safeguarding courses are aimed to help you develop or refresh your awareness and understanding of child protection responsibilities in your school or college.

• Child protection for school governors
• Child protection in schools
• Safeguarding children with special educational needs and disabilities (SEND)
• Child protection for school governors training
• Designated safeguarding lead (DSL) training
• Harmful sexual behaviour in schools training
• Child protection in schools training
• Talk Relationships: delivering sex and relationships education training
• Mental health and well-being safeguarding in education training
• Online safety training
• Safer recruitment in education training
• Safeguarding children with SEND training
• Sharing nudes and semi-nude training.

Sports clubs and organisations

Have regular contact with children through sports? These courses will help you recognise, report and record concerns and understand the basics of safeguarding.

• Child protection in sport
• Safer sports events.

Trustees

Our online course explores safeguarding duties for trustees and how you can protect beneficiaries, staff, volunteers and others who come into contact with your organisation.

Safeguarding for trustees

Advanced and specialist safeguarding and child protection training courses

Counsellors taking part in advanced safeguarding training

As experts in safeguarding and child protection, individuals, organisations and agencies trust us to provide high-quality training to help them protect children and young people.

Browse our highly-rated specialist child protection training courses, designed to support anyone working or volunteering with children covering:

• safer recruitment
• designated roles
• training for supervisors and managers
• level 4 training for health
• training for trainers
• delivering the Coping with Crying programme.
• Safer recruitment training.

Designated role courses.

Education

Designated safeguarding lead (DSL) for schools and colleges in England courses.

Organisations

• Designated safeguarding officer (DSO) courses in England
• Designated safeguarding officer (DSO) course in Northern Ireland
• Designated child protection lead (DCPL) course in Scotland
• Designated safeguarding person (DSP) course in Wales.

Supervisors and managers

Training for anyone who supports front-line staff who may raise child protection or safeguarding concerns.

• Child protection supervision skills course
• Refresher course for child protection supervision skills​
• Managing allegations of abuse​

Health Level 4

Our advanced safeguarding training course for health professionals meets Level 4 knowledge, skills, and competencies.

Safeguarding for health professionals level 4 training.

Training for trainers

Advanced course with optional accreditation to learn how to deliver child protection training.

Training for child protection trainers

Trauma and brain development

Training for teams to help you understand healthy brain growth in children and the impact of trauma on development.

Trauma and child brain development training.

Delivering the Coping with Crying programme

Learn how to use the Coping with Crying film and resources to support parents with their baby’s crying and reduce the risk of non-accidental head injuries to babies.

Supplementary Documents

• EA Statutory and Mandatory Training Matrix
• Interim Statutory and Mandatory Training Policy
• Example - Manager Template for Recording Training
• Statutory and Mandatory Training FAQs.

Job/Grade-Specific Training

Job/Grade-Specific Training

Interim Statutory and Mandatory Training Policy

1.0 INTRODUCTION / PURPOSE OF POLICY

1.1 Background

The need for this interim policy has been identified to strengthen the delivery and governance arrangements around the provision and recording of both statutory and mandatory training. This will support the Education Authority (EA) in ensuring compliance with legislation, promoting quality standards, and minimising risk to children, young people, staff, visitors and the public.

It will clarify the minimum requirements across all EA staff and set out the expectations of Directors, Line Managers, Employees and training providers to ensure robust systems are in place to meet EA obligations.

1.2 Purpose

EA recognises that statutory and mandatory training is of vital importance in the
provision of high-quality services to our children and young people is essential
for effective risk management and the maintenance of required standards.
We recognise our duty to deliver appropriate and sufficient training and to ensure
that employees have reasonable access to complete such training.
This policy sets out the definition of statutory and mandatory training and the
interim arrangements in place to meet our obligations.

For this policy, statutory and mandatory training will be referred to under the collective title of mandatory training. The term Manager will also refer to School Leaders.

1.3 Objectives

• To reduce risks to our service users, staff, visitors and the public;
• To ensure EA meets our vision ‘to inspire, support and challenge all our
• Children and Young People to be the best that they can be;
• To enable a workforce that is highly capable, engaged and empowered;
• To comply with legislative requirements;
• To support staff in carrying out their duties safely and efficiently;
• To maintain competence to the required standards;
• To provide a systematic approach to the provision and monitoring of mandatory training for all staff;
• To ensure that an interim systematic approach is in place to review recommendations for proposed mandatory training;
• To ensure acceptable interim governance arrangements are in place regarding the provision of and attendance/completion of training;
• To outline responsibilities for managers and staff members to comply with the requirements of this policy.

2.0 SCOPE OF THE POLICY

All EA employees, both school-based and non-school-based staff, regardless of
contract type, including those engaged in a regular volunteer capacity, are required
to complete, within the specified time frames, all mandatory training as defined
within the EA Statutory & Mandatory Training Matrix or as identified specifically for
their post.

The EA Statutory & Mandatory Training Matrix defines the types of training considered mandatory for all staff or across broad groups of staff. There are
four imperatives that govern whether training is included in the matrix:

1. A statutory obligation - where the law defines that training must be undertaken or staff have a statutory right to entitlement (such as Article 92(2) Employment Rights (Northern Ireland) Order 1996 – Please refer to Joint Negotiating Council Circular No. 124 [Revised] Facilities for Industrial Relations Duties and Trade Union Activities for further guidance on principles and practices.
2. A Government mandate - where a formal, official directive has been handed down within the Education sector.
3. A corporate mandate - where the EA has identified training as essential to organisational priorities. The requirement to undertake such training is normally also defined within an EA Policy for the particular topic.
4. Training, regarded as professional or a requirement of individual professions for their members to maintain core occupational competencies, is not included in the training matrix. Professions and service managers will determine and record separately what training is mandatory to cover core role skills and communicate this to their staff.

The contents of the EA Statutory & Mandatory Training Matrix are not exhaustive as
requirements are subject to change and, therefore, will be regularly reviewed by the
Statutory and Mandatory Working Group.

3.0 ROLES / RESPONSIBILITIES

Directors: It is the responsibility of Directors to:-

• Provide assurance to CLT in regard to compliance with this interim policy.
• Implement the policy within their Directorate, ensuring that Managers, School
• Leaders, Senior Responsible Officers, Lead Officers, and staff are aware of their responsibilities under this policy.
• Ensure that, where necessary, insurmountable issues with compliance are identified on the risk register.
• For those Directors who also carry responsibility for the provision of mandatory training, to ensure that arrangements are in place to meet the objectives of this policy.

Senior Responsible Officer (as identified on the EA Statutory & Mandatory Training
Matrix): It is the responsibility of the SRO to:

• Be accountable for providing assurance that the required training has been procured or developed and is available for staff to complete and that provisions are in place for the recording and reporting of the training. The identified SRO should be Head of Service level or above.

Managers (Note: Managers also refers to School Principals): It is the responsibility of
Managers to:-

• Communicate to their staff the mandatory training required for their post. The training will be identified from the EA Statutory & Mandatory Training Matrix, and managers should facilitate staff attendance/completion. As much of the training as possible should be included as part of the employee’s induction.
• Ensure information is collated relating to staff attendance/completion of training and agree on an action plan if the service area/school is not achieving the targeted uptake of relevant mandatory training.
• Implement and monitor this policy, ensuring that issues of non-compliance with mandatory training have been addressed with all employees within their areas of responsibility.
• Contact training providers, if required, to request targeted training sessions in their Directorate/school. 
• Ensure that additional role-specific mandatory training for posts within their span of control is identified and communicated to post holders and the Statutory
• Mandatory Working Group for consideration of inclusion on the EA Statutory & Mandatory Training Matrix and the necessary arrangements implemented to meet identified needs.
• A review of the training already completed previously will be undertaken, and the mandatory training requirements for the forthcoming year will be identified. The Line Manager and the employee must agree on an appropriate timetable to ensure attendance at mandatory training events.
• For new employees and those new to post, the Line Manager will identify what mandatory training is necessary and agree on an action plan as part of induction arrangements.
• If a Line Manager is unsure of their training responsibilities for a particular programme or requires assistance in the procurement of training or the locating of training materials, they should contact the Lead Officer for the training in the first instance.
• For staff planning to go on an extended leave period, encourage them to update their training requirements before the leave commences. Ensure that any training that requires an update is completed within 12 months of their return.
• Follow up and investigate non-attendance/completion of training and rearrange for training as soon as possible.
• Maintain records of training for staff members for training completed in lieu of any centralised recording platform.

Employees: It is the responsibility of Employees to:

• Be aware of their mandatory training requirements outlined in the EA Statutory & Mandatory Training Matrix.
• Ensure all training attended is recorded.
• Exercise personal accountability to ensure that mandatory training requirements are kept up to date and report any difficulties preventing them from undertaking the required training to their Line Manager.
• Attend/complete mandatory training as agreed with their Line Manager. Ensure that when attending/completing the training, the attendance/completion is registered so that a training record can be maintained. Failure to do this will result in the individual appearing non-compliant with this policy.
• Transfer the learning received into practice on return to work.

Lead officer (as identified in the EA Statutory & Mandatory Training Matrix): It is the
responsibility of the identified lead officer to:

• Plan for and provide sufficient training to meet the identified need.
• The development of a new piece of statutory or mandatory training should follow the process as outlined in appendix 1 and 2
• Arrange for providing training in an appropriate format and mode, being flexible in approach if necessary, to meet organisational needs.
• Clearly communicate the details of the provision of training to managers and staff in a timely way.
• Regularly review training content to ensure that it is current and relevant. Consider the mode of delivery to consider the possibility of modernised modes, e.g. electronic learning, where appropriate and equality needs and EA’s Quality Framework for Training.
• Ensure that any electronic systems for training or associated processes can identify the individual staff member who has completed the training.
• Ensure that all training has specific learning objectives and a detailed content programme.
• Provide reports of completion to service managers, the Statutory Mandatory Working Group or any other manager on request.
• Provide information and reports as requested by the Statutory and Mandatory Working Group. Ensure training cancellations only happen in extreme circumstances, participants are notified, and arrangements are made to reschedule as early as possible.
• Carry out and record appropriate evaluations of training.
• Ensure an appropriate interim reporting mechanism is in place for the training, e.g. MS Forms.

Organisational Development & Learning: - It is the responsibility of OD&L Team to:

• Convene and chair a Cross Directorate Statutory and Mandatory Working Group to support the full and robust implementation of the Interim Statutory and Mandatory Training Policy.

That will:-

• Review and update the content of the Interim Statutory and Mandatory Training Policy to ensure it reflects organisational needs;
• Review, agree and oversee implementation of processes for effective communication of policy and training requirements with all staff in each Directorate;
• Review, agree and facilitate the process to determine what training should be mandatory and for whom;
• Review, agree and facilitate with Directorates/service areas the implementation of a process for accurate record keeping;
• Communicate and recommend such actions as may be necessary within each Directorate to achieve compliance with the policy;
• Support individuals who have responsibility for the provision of training, if necessary, to procure training to facilitate the EA Statutory & Mandatory Training Matrix delivery, including online and face-to-face training;
• Ensure training meets expected standards and aligns with EA’s Quality Framework for Training.

4.0 KEY PRINCIPLES

• Mandatory training is compulsory for all staff regardless of staff group or professional status. However, the mandatory training programme comprises different requirements depending on the staff group and individual role. The EA Statutory & Mandatory Training Matrix sets out the mandatory requirements for all staff or broad categories across EA.
• In making a distinction between statutory and mandatory training and Continuing Professional Development (CPD), it is acknowledged that some staff are required to undertake specific training and updates to fulfil professional registration requirements. It is the responsibility of the individual with their Line Manager to identify and agree on any CPD required through their development plan. It is emphasised that these requirements must be undertaken in addition to the EA’s mandatory training programme.
• All staff are expected to comply with the training set out within the EA Statutory & Mandatory Training Matrix and for their role within the stated time limits.
• Completion of such training will take priority over non-mandatory training.
• Mandatory training should be completed as far as possible, within the first thirty days of taking up post and no later than six months in normal circumstances. The Manager, at all times, must ensure that any delay in the completion of mandatory training does not create a risk for the employee, service user, or EA.
• Although all managers and staff are expected to comply with mandatory training requirements, it is acknowledged that service priorities, sickness and leave may impact the achievement of full compliance from time to time. However, it is expected that the highest levels of compliance will be achieved. Directorates must report on this as part of performance management and accountability arrangements.
• Mandatory training is currently delivered through various methods, including classroom delivery and E-learning. EA will explore and develop learning methods to ensure the appropriate mode for accessibility.
• Line Managers must review mandatory training requirements for staff new to EA, as well as those new to the post and actions were taken as necessary to support compliance for the individual’s role.
• The Statutory Mandatory Working Group will consider all proposed new areas of mandatory training in line with the agreed Protocol and EA’s Quality Framework for Training.

5.0 PROCEDURE 

5.1 New Corporate Employees

5.1.1 New corporate employees are required to undertake EA’s Induction Programme.
In conjunction with this programme, staff will complete a local induction within their
own service area. During this local induction period, their Line Manager will identify
all statutory and mandatory training and ensure that, so far as practicably possible,
the member of staff completes this training within the first thirty days of
employment and no later than six months in normal circumstances.

5.1.2 Difficulties in accessing training due to availability of places or access to a
the computer should be reported to the Manager for that particular service and
alternative solutions put in place.

5.2 New School Employees

5.2.1 On commencement of employment, new school employees, in conjunction with
their Line Manager will identify all statutory and mandatory training required to be
completed and ensure that, so far as practicably possible, the new member of staff
completes this training within the first thirty days of employment and no later than
six months in normal circumstances.

5.3 Existing employees

5.3.1 Managers must identify the training requirements for their staff through reference
to the EA Statutory & Mandatory Training Matrix and local knowledge of the employee’s job role. Employees may also be required to complete other training deemed essential by their Line Manager, such as equipment or systems training. This essential training will enable the employee to carry out the duties of their role safely, but this training may not be listed on the EA Statutory & Mandatory Matrix.

5.3.2 Line Managers must review their direct report’s statutory and mandatory training
record during their regular check-ins and ensure that all relevant training has been
completed and recorded using the appropriate recording mechanism to show that
the required statutory/mandatory training has been completed. Should any
member of staff not have completed their training, the Line Manager will devise an
appropriate timetable and action plan to ensure the member of staff completes the
relevant statutory and/or mandatory training as soon as possible.

5.3.3 This training must take precedence over all other training. Completion of statutory and mandatory training is not optional. Where frequency is identified as annual, this is defined as within twelve months. For example, training completed
January 4th 2021, an update will be required as of January 4th 2022, otherwise the
an employee will be deemed as non-compliant with this policy unless there are
extenuating circumstances.

5.3.4 Statutory and mandatory training should be recorded accurately, and records easily obtainable when required.

6.0 IMPLEMENTATION OF POLICY

6.1 Dissemination

This Policy should be disseminated throughout EA as it applies to all EA staff.
The policy should be disseminated via:

• Inclusion in staff briefings
• Standing agenda items at staff meetings
• EA wide communications
• EA intranet and internet sites;
• Inclusion in Employee Induction Journey document
• Inclusion in Manager Induction Toolkit
• Included within school policy documents.

6.2 Resources

Further details of training can be accessed by contacting the lead officer named on
the EA Statutory & Mandatory Training Matrix.

6.3 Exceptions

Policies are open to all staff within EA who meet the eligibility criteria.

7.0 MONITORING

Directors will be responsible for monitoring the overall use of the interim policy and
compliance within their Service areas.

All Directorates must comply with the requirement to submit their compliance data as
part of EA’s performance accountability systems. This needs to be supported by a
robust and rigorous performance accountability approach at the local level.
Directorates are responsible for collating information within their Directorates
regarding policies, procedures, guidelines, and protocols developed and approved.
This information should be provided to CLT and as required by other groups, such as
the Statutory Mandatory Working Group.

8.0 EVIDENCE BASE/REFERENCES

EA Policies:

• Policy/Procedure
• EA Child Protection Policy
• EA Data Protection Policy
• EA Destruction and Disposal Schedule
• EA Disciplinary Procedure
• EA Equality Unit policies and procedures
• EA Grievance Policy
• EA Guidance on Dealing with unreasonable complaints
• EA Health and Safety Policy
• EA ICT acceptable use Policy
• EA Managing Attendance Policy
• EA Rural Needs Policy
• EA Social Media Policy
• EA Whistleblowing Policy
• EA Comments and Complaints Policy
• (Policy list is not exhaustive).

9.0 CONSULTATION PROCESS

This draft interim policy has been subject to consultation with Directors, Assistant
Directors, Senior Managers, Members of Organisational Development & Learning
and the Statutory Mandatory Working Group. Trade Unions have also been
consulted, and their feedback has been considered and included.

10.0 EQUALITY STATEMENT

In line with duties under the equality legislation (Section 75 of Northern Ireland
Act 1998), Targeting Social Need Initiative, Disability discrimination and the Human
Rights Act 1998, the EA will carry out an initial screening exercise to ascertain if this
the policy should be subject to a full impact assessment. The outcome of the Equality
screening for this policy is:
Major impact
Minor impact
No impact.

11.0 DATA PROTECTION ACT 2018

In line with the Authority’s duties under the Data Protection Act, 2018 and the
General Data Protection Regulations 2018 (GDPR), a Privacy Impact Screening
exercise and, where necessary, a full assessment has been carried out. A copy of
the screening template is available from the Information Governance Team.

12.0 APPENDICES/ATTACHMENTS

EA Statutory & Mandatory Training matrix can be found on the EA website located:
https://www.eani.org.uk/ea-staff-hub/hr-online/statutory-and-mandatory-training
Appendix 1: Request for Amendment to the EA Statutory & Mandatory Training Matrix in line with EA Interim Statutory and Mandatory Training Policy

Appendix 2: Process for training to be included on the EA Statutory & Mandatory Training Matrix

13.0 SIGNATORIES

Name Date 30/03/2022
Title
Director of Human Resources and
Corporate Services.

Appendix 1

Request for Amendment to the EA Statutory & Mandatory Training Matrix in line with EA Interim Statutory and Mandatory Training Policy. This form must be fully completed for training to be added or amended on the EA Statutory & Mandatory Training Matrix

1. With reference to the EA Interim Statutory and Mandatory Training Policy, which of the following is the reason for the training to be included in the matrix? A statutory obligation – where the law defines that training must be undertaken.

An Educational mandate – where a formal, official directive has been handed down within the Education sector. A corporate mandate – where the EA has identified training as essential to organisational priorities- is outlined in an EA policy.

2. Please provide details of the reason selected in 2:

3. Title of the training course:

4. Please detail who is the lead officer and SRO for the provision of this training in the EA:

5. Staff group required to complete training (please give specific details):

6. What is the method(s) of delivery: (Please tick one or both boxes as appropriate)

Face-to-face e-learning

Other, please specify ____________________

7. Frequency of training: e.g. to be completed once, annually, or three yearly. If there is a refresher/update version of this course, the frequency of the course above will be “Once”.

8. Is there a separate update/refresher version of this course? (Please tick the appropriate box)

Yes

No

*NOTE: Only complete questions 9, 10, and 11 if you have ticked “Yes” in question 8
above.

9. *What is the title of the update/refresher course

10.*What is the method(s) of delivery of update/refresher training: (Please tick one or
both boxes as appropriate)

Face to face

e-learning

Other, please specify ____________________

11.*Frequency of update/refresher training:

e.g. to be completed annually, three yearly etc.

12. EA’s Interim Statutory and Mandatory Training Policy identifies the roles and responsibilities of EA training providers in relation to such training. Please provide assurance that there are arrangements in place to meet the following requirements of the policy for this training:

Please tick the appropriate box for each question

Yes

No

a) Will sufficient training be provided to meet the identified need within the required timeframes?

b) Will the details regarding the provision of this training be communicated to Managers and Staff promptly?

c) Has the training content and delivery method been prepared to ensure it is current

d) Does this training programme have stated objectives and programme of content?

e) Will there be a procedure to notify Line Managers when staff do not attend/complete this training?

f) Will this training programme be evaluated?

g) Will an attendance record be maintained for this training?

h) What system will be used to record attendance for this training?

If you have indicated NO on any of the above questions, please provide further details:

Sign Off:

Requested by: Name & Position:

Signed:

Date:

Approved by Senior Responsible Officer for Provision of this Training:

Name & Position:

Signed:

Date:

Please forward the completed form to:

OrganisationalDevelopment@eani.org.uk

Final Sign-Off:

Approved by Name & Position:

Signed:

Date:

Added to Matrix: Name & Position:

Signed:

Date:

Appendix 2

Process for training to be included on the EA Statutory & Mandatory Training Matrix
A need for new (or a change to) statutory/mandatory training arises as a result of a
statutory obligation, an education mandate or a corporate mandate.

A training programme is designed or identified to meet the requirements identified
above. The programme will include clear objectives and a programme of content. This
will be the responsibility of the Lead Officer.

The relevant professional staff members should endorse the training requirements and provisions.

The Lead Officer will complete the request form for an amendment to the EA Statutory & Mandatory Training Matrix and submit it to OrganisationalDevelopment@eani.org.uk
The Request Form will be tabled for endorsement at the next available Statutory and
Mandatory Working Group.

The Lead Officer for the provision of the training in the EA will formulate a plan to communicate, deliver and evaluate the training within the necessary timescales. The training will be added to the EA Statutory & Mandatory Training Matrix by the Organisational Development & Learning team in HRCS. The updated matrix will be
issued to Directors & Assistant Directors for implementation in their Directorates. A copy will be uploaded to the EA website.

Statutory and Mandatory Training FAQs

1. Do I have to complete this training?

Yes, it is compulsory that all staff complete statutory and mandatory training
applicable to their job role and/or grade.

2. How do I know what training I need to complete?

You can identify what training you need to complete by accessing and viewing
the ‘EA Statutory and Mandatory Training Matrix’ which is located here under
the ‘Supplementary Documents’ section. You need only complete training
applicable to your job role and/or grade.

3. What is ‘Core’ Training?

Core training is the term used to define training courses that must be
completed by all staff regardless of job role and/or grade. In addition to core
training, you may need to complete other statutory and mandatory training
applicable to your job role and/or grade.

4. I can’t see my job role listed on the ‘EA Statutory and Mandatory Training Matrix’. What should I do?

Please speak to your Line Manager in the first instance. If you and your Line Manager cannot determine what training you are required to complete as per your role within EA, please contact Lynette Lowry via email: lynette.lowry@eani.org.uk.

5. When will these training courses be held?

Staff can access and complete core training online at any time here. Where possible, hyperlinks have been included in the ‘Course Title’ column of the ‘EA Statutory and Mandatory Training Matrix’ (located here under the ‘Supplementary Documents’ section). These hyperlinks will direct you to the online training or the booking information for that specific course. If you need to complete a training course that isn’t available online, please speak to your Line Manager or contact the Lead Contact for the specific course listed on the ‘EA Statutory and Mandatory Training Matrix’.

6. I am having issues accessing and completing the Cyber Security Training. What should I do?

It is recommended that you use Google Chrome to access this training. Some users are reporting issues accessing this training via the Internet
Explorer.

7. I completed an online training course but haven’t received a confirmation email or certificate. What should I do?

Unfortunately, at present, confirmation emails and certificates are not issued.
On completion of an online training course and specifically on completion of
the MS Form relating to that course, you will receive a message on screen
advising of your completion (example below). You should keep a record of the
date you completed your training and advise your Line Manager.
Confirmation example:

8. I have previously completed this training. Do I need to complete it again?

Staff are required to refresh their training as per the frequency outlined on
the ‘EA Statutory and Mandatory Training Matrix’ (located here under the
‘Supplementary Documents’ section).

Example: A staff member completed their Basic Health and Safety Awareness training on 13 April 2021. The matrix outlines the frequency by which this should be refreshed as 3 years from the original completion date. The staff member must complete this training again on 13 April 2024 to remain compliant.

9. I have previously completed a training course, but I don’t know the date I completed it. How do I find out?

Please contact the training provider if you do not have a record of the date you completed a specific training course. For core training, email addresses are listed on the training page. Alternatively, please contact the Lead Contact for the specific course listed on the ‘EA Statutory and Mandatory Training Matrix’ (located here under the ‘Supplementary Documents’ section).

10. Who should I contact if I have queries in relation to statutory and mandatory training?

Please contact your Line Manager in the first instance. If your Line Manager is unable to resolve your query, please escalate it as follows:

If related to a specific course: Please escalate your query to the Lead Contact
for the course as listed on the ‘EA Statutory and Mandatory Training Matrix’
(located here under the ‘Supplementary Documents’ section). If your query is a general query related to the ‘EA Statutory and Mandatory Training Matrix’: Please escalate your query to Lynette Lowry (lynette.lowry@eani.org.uk).

11. I don’t have access to the EA’s intranet or SharePoint. How can I access statutory and mandatory training information and complete core training courses?

Statutory and Mandatory Training information is available on the EA external
website. Core training programmes can also be accessed and completed on
the EA website. The web address is as follows: https://www.eani.org.uk/ea-staff-hub/hr-online/statutory-and-mandatorytraining

12. I am a manager; what are my duties in relation to Statutory and Mandatory Training?

Manager responsibilities (in relation to Statutory and Mandatory Training) are
documented in the ‘Interim Statutory and Mandatory Training Policy’ (located
here under the ‘Supplementary Documents’ section).

13. I am a manager. Is there a template I can use to record staff training?

A suggested template is available on the EA website. The template is located
here under the ‘Supplementary Documents’ section.

If you have a query relating to Statutory and Mandatory Training that hasn’t
been covered in this FAQ document, please contact Lynette Lowry via email:
lynette.lowry@eani.org.uk.

Statutory & Mandatory Training for Schools & Colleges - Online CPD Courses for Schools and FE Colleges - The Mandatory Training Group UK -